A board portal is specialized governance software that safely and securely delivers digital board packs to directors and their organisation’s secretariat. Streamlined and automated they allow better collaboration, encourage better discussions and decision-making, and help all stakeholders align around the strategic direction of the business.

They also reduce the cost of printing and couriering as well as emailing. Board members can access documents from the board and communicate using an encrypted, in-app message https://fitboardroom.com/what-is-a-board-portal/ system, even when they’re not in the office. They can prepare for meetings and sign documents online or on-app. They can also use the video conferencing feature to attend virtual meetings when they are not able to attend in person.

What should you look for in a board portal

When selecting a board portal vendor, make sure you ask prospective providers to provide demonstrations as well as detailed exhaustive troubleshooting tips on their website. You should be able get an exact quote that covers both the upfront and ongoing costs. Pricing models can be different and be built around a flat price per feature or number of users, so it’s important to compare them.

Security is the main aspect of a good board portal. It should encrypt all data during transit and at rest and have granular controls on authentication and access rights. It should also have a disaster recovery plan with a guarantee of uptime and go through regular external audits in order to ensure availability, privacy and security.