In-person board meetings provide more opportunities for natural conversation and non-verbal cues that aren’t possible to replicate in a virtual environment. But with a little planning and effort, nonprofits can maintain efficient meeting my blog dynamics even when switching to the virtual format.

The adoption of best practices proven to work allows virtual board meetings to be as efficient as those held in person. To ensure that your meetings are productive and fun, consider the following tips:

Comprehensive Preparation

Virtual meetings require more extensive preparation than in-person sessions. Directors should be provided with a written agenda that clearly defines the topics for discussion and the time limit for each. This allows them to look up any information needed and prepare questions or ideas prior to the meeting.

Share Meeting Materials Early

When you can easily check your social media or email, it’s easy to lose track of the meeting. It is important to send out all meeting materials, documents, and information at least one week before the meeting. This will help participants avoid having to attend meetings for too long and allow them more time to take part in discussions and make decisions.

Utilize a virtual board management software platform, such as OnBoard, to give your board members access to all the required materials and resources in advance of the meeting. This way, you can avoid the common distractions of technical issues and connectivity problems that can disrupt or delay meetings. To avoid these issues make sure that your board management software provider test all links and equipment for each participant ahead of the meeting.